CPR'S SHARE PURCHASE PLAN
Information Guide
(Canadian)
October 2000
Table of Contents
A) Plan Overview
- 1. Administration of the Plan
- 2. Who is eligible to participate?
- 3. These are CPL shares
- 4. Contributing to the Plan
- Regular contributions through payroll deduction
- Lumps sum contributions to Plan Administrator
- Changing your contribution level
- Voluntary suspension of contributions
- 5. Voluntarily withdrawing shares
- Selling shares
- Transferring shares
- Requesting a share certificate
- 6. Change of status
- Non-compensated leave, Disability leave, unpaid leave of
absence or layoff
- Transfer to a non eligible bargaining unit
- Resignation, retirement, layoff, or termination of employmentwithout
cause/with cause
Death
- 7. Market fluctuation
- 8. Trading on undisclosed information
- 9. Interest earned
B) Participating in the Plan
- 1. Joining the Plan
- 2. Changing contribution levels and
suspending contributions
- 3. Suspending contributions
- 4. Resuming contributions by payroll
deduction
- 5. Making lump sum contributions
- 6. Withdrawals or termination from
the Plan
C) Accessing Information
- 1. The Internet or IVR line
- 2. Services available through the
Internet or IVR line
- 3. Services available from the Call
Centres
D) Other Important Information
- 1. Dividend payments
- 2. Quarterly statements
- 3. Reports and voting
- 4. Income taxes
- 5. Tax forms provided by the Plan
Administrator
- 6. Leaving CPR
- 7. Designation of beneficiary
- 8. Mailing address change
- 9. Accessing forms
E) Forms (located in the Forms page)
- 1. Enrolment/ChangeModification
- 2.
Withdrawal/Termination
Appendices
- A. What happens if ?
- B. Fee Schedule
- Paid by CPR
- Paid by participant
C.
Plan Document
A)
Plan Overview
1.
Administration of the Plan
- The Trust Company of Bank of Montreal has been selected as
the Plan Administrator by Canadian Pacific Railway (CPR). All
Plan transactions will be handled by the trust company.
- Examples of the Plan Administrator's duties include: handling
Plan transactions such as investments, changes in contribution
levels, suspension of participation; maintaining accounts, records,
and forms; issuing quarterly statements; answering account inquiries;
delivering notices of meetings, forms of proxy, statements, or
other material distributed by Canadian Pacific Limited (CPL)
to holders of common shares etc.
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2.
Who is eligible to participate?
The Plan is available to:
- all regular non-union full time and part time employees in
Canada;
- all regular full time and part time active employees represented
by an eligible bargaining unit(s) in Canada (which has negotiated
the Plan into their collective agreement); and
- full-time union representatives of an eligible bargaining
unit in Canada.
Six months of continuous active service is required. This
includes those on approved leave, furlough, spare boards and
bridging.
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3.
These are CPL shares
- The shares available for purchase under this Plan are CPL
common shares.
- Shares will be purchased through the Toronto Stock Exchange.
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4.
Contributing to the Plan
Regular contributions through payroll deduction
- The maximum contribution is five per cent of earnings. The
minimum is one per cent.
- All contributions are based on whole percentages.
- Contributions are made through regular payroll deduction.
If a participant's earnings change, the deductions are automatically
adjusted accordingly.
- Full-time union representatives of an eligible bargaining
unit make direct lump sum contributions to the Plan Administrator.
- The Plan Administrator will purchase the requisite number
of shares as soon as possible upon receipt of the contributions
and will allocate the appropriate shares to the participant as
soon as possible after each purchase.
Lump sum contributions to Plan Administrator
- Lump sum investments can be made in addition to regular contributions
throughout each year.
- Purchases cannot exceed a total of $2,000 per calendar year.
The maximum is $4,000 for the first 12 month period an employee's
group or bargaining unit becomes eligible.
- Full-time eligible bargaining unit representatives, where
contributions via payroll deductions are not possible, may make
up to $6,000 in lump sum contributions per calendar year. The
maximum is $8,000 for the first 12 month period that the representative
becomes eligible.
- Participants will pay charges for cheques levied by the Plan
Administrator related to "Non Sufficient Funds (NSF)".
- Lump sum contributions will be invested as soon as possible
upon receipt of such contributions by the Plan Administrator.
Changing your contribution level
- Changes can be made to contribution levels once per calendar
quarter.
- Voluntary suspension of contributions
- Payroll deductions can be stopped any time.
- If contributions are suspended for 12 consecutive months,
the Plan account will be terminated and a share certificate will
be issued with a cash payment for fractional shares.
- Dividends received within the period as a result of share
holdings within the account do not qualify as contributions for
the purposes of determining inactivity
- The participant will be charged by the Plan Administrator
for the issuance of share certificates and other related administration
charges (See Fee Schedule -Appendix B). The charges will deducted
from the participant's proceeds. (See Fee Schedule -Appendix
B).
- Once an account is terminated, there is a six month waiting
period prior to being eligible to re-enrol in the Plan.
Paid Leaves of Absence
- Participants may continue to make contributions via payroll
deduction during any leave of absence earnings are received.
Termination of Participation
- Participants may terminate their participation in the Plan
any time. Participants can choose to sell the shares, transfer
the shares, or receive a share certificate.
- The participant will be charged by the Plan Administrator
for all fees relating to these transactions and other related
charges (See Fee Schedule - Appendix B). . The charges will deducted
from the participant's proceeds.
- CPR may terminate the participation in the Plan of any participant
who has had nil (zero) balances or has not made any contributions
for 12 consecutive months . In the event of such termination
share certificates will be issued. The participant will be charged
by the Plan Administrator for the issuance of share certificates
and other related administration charges (See Fee Schedule -
Appendix B).. The charges will deducted from the participant's
proceeds.
- Dividends received within the period as a result of share
holdings within the account do not qualify as contributions for
the purposes of determining inactivity.
- Once an account is terminated, there is a six month waiting
period prior to being eligible to re-enroll in the Plan.
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5.
Voluntarily withdrawing shares
Selling shares
- Participants may instruct the Plan Administrator to sell
any or all the whole shares standing to their credit in the Plan
any time.
- The Plan Administrator will issue the proceeds via cheque
or direct deposit, less the regular brokerage commission, or
other similar charges which are paid by the participant (See
Fee Schedule - Appendix B).
- Fractional shares may only be withdrawn when a participant's
Plan account is terminated. The proceeds will be issued via cheque
or direct deposit.
Transferring of shares and requesting a share certificate
- Participants may instruct the Plan Administrator to transfer
shares to another financial institution or issue a share certificate,
for any or all the whole shares standing to their credit in the
Plan any time.
- Participants will be charged by the Plan Administrator for
all fees relating to these transactions and other related charges
(See Fee Schedule - Appendix B). The charges will deducted from
the participant's proceeds.
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6.
Change of Participant's status
Non-compensated leaveDisability leave, unpaid leave of absence,
or layoff
- Contributions to the Plan via payroll deduction will be suspended.
- Participants may make direct lump sum contributions subject
to a maximum of a total of $2,000 per calendar year (the maximum
is $4,000 for the first 12 month period an employee's group or
bargaining unit becomes eligible) directly to the Plan Administrator.
- If participation is suspended for 12 consecutive months,
the account will be terminated and a share certificate will be
issued with a cash payment for fractional shares.
- Dividends received within the period as a result of share
holdings in the account do not qualify as contributions for the
purposes of determining inactivity.
- CPR will pay the administration fees related to the issuance
of a share certificate and other related charges (See Fee Schedule
Appendix B).
Upon returning to work, the former participant may re-enrol
in the Plan if eligible.
Transfer to a non eligible bargaining unit
- If a participant transfers to an ineligible bargaining unit,
participation incontributions to the Plan will be suspended.
- If participation is suspended for 12 consecutive months the
Plan account will be terminated and a share certificate will
be issued with a cash payment for fractional shares.
- Dividends received within the period as a result of share
holdings in the account do not qualify as contributions for the
purposes of determining inactivity.
- CPR will pay the administration fees related to the issuance
of a share certificate and other related charges (See Fee Schedule
- Appendix B).
Upon returning to an eligible bargaining unit, the former
participant may re-enrol in the Plan.
Resignations, retirement, or termination of employment (with
or without cause), or termination with cause
- Under any of these circumstances, participants may elect
to sell the shares, transfer the shares, or receive a share certificate.
- The participant must notify the Plan Administrator within
90 calendar days regarding what they want to do with their account
if their status changes.
- Any time after this 90 day period the Plan Administrator
may issue share certificates for whole shares, and a cash payment
for fractional shares.
- CPR will pay the administration fees relating to these transactions
with the exception of the brokerage fees for the sale of shares
which will be paid by the participant (See Fee Schedule Appendix
B).
Death
- The legal representative for the participant's estate may
have the Plan Administrator sell the shares, or issue a share
certificate.
- The legal representative must notify the Plan Administrator
within 90 calendar days regarding what they want to do with the
deceased participant's account.
- Any time after this 90 day period the Plan Administrator
may issue share certificates for whole shares, and a cash payment
for fractional shares.
- CPR will pay the related administration fees with the exception
of the brokerage fees for the sale of shares which will be paid
by the participant's estate. The charges will deducted from the
participant's proceeds (See Fee Schedule Appendix B).
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7.
Market fluctuation
- The value of any participant's assets in the Plan will fluctuate
based on the market value of CPL shares.
- Changes in the price of the shares can result in gains or
losses. There is no guarantee or reimbursement under this Plan
if the value of CPL shares decreases.
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8.
Trading on undisclosed information
- Trading based on insider or undisclosed information is illegal
and anyone conducting transactions based on such information
is subject to prosecution.
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9.
Interest earned
- No interest will be paid to Participants on funds held by
the Plan Administrator between investment dates. Any such interest
will be used to offset administrative charges otherwise borne
by CPR.
NOTE: All aspects of the Information Guide are subject to
the terms and conditions of the Plan Document located in Appendix
C of this package.
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B) Participating
in the Plan
1.
Joining the Plan
- To enrol, complete section "A" of the Enrolment/Change
form at the back of this package and return it to the Plan Administrator
(mail and fax information is located at the bottom of the form).
- Payroll deductions will start once the completed form is
received and processed by both the Plan Administrator and CPR's
Pay Services.
- Once the Enrolment/Change form is received and processed,
a written letter of confirmation including a "personal identification
number (PIN)" will be sent to you by the Plan Administrator
as soon as practicable.
- The PIN gives you access to account information through the
Plan Administrator's interactive voice response (IVR) line and
Internet site. CPR will cover this cost.
- You may choose to speak to a representative through the Plan
Administrator's call centre. This call centre can be accessed
at a cost per call, charged to you via automatic payroll deduction
(See Fee Schedule - Appendix B).
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2.
Changing contribution levels
- Once enroled, contribution levels may be changed once per
calendar quarter.
- To change contribution levels fill out section "B "
of the Enrolment/Change form and return it to the Plan Administrator
(mail and fax information is located at the bottom of the form).
- When changing contribution levels the form must be received
by the Plan Administrator no later than two weeks before the
last day of that quarter.
- The change will take effect as soon as practicable once the
completed form is received and processed by both the Plan Administrator
and CPR's Pay services.
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3.
Suspending contributions
- Contributions via payroll deduction can be suspended any
time.
- To suspend contributions fill out section "C" of
the Enrolment/Change form and return it to the Plan Administrator
(mail and fax information is located at the bottom of the form).
- The change will take effect as soon as practicable once the
completed form is received and processed by both the Plan Administrator
and CPR's Pay Services.
- If contributions are suspended for 12 consecutive months,
the Plan account will be terminated and a share certificate will
be issued.
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4
.Resuming contributions by payroll deduction
- Complete section "D " of the Enrolment/Change form
to resume contributions to the Plan.
- Return this form directly to the Plan Administrator (mail
and fax information is located at the bottom of the form).
- Contributions will be resumed as soon as practicable once
the completed form is received and processed by both the Plan
Administrator and CPR's Pay Services.
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5
. Making lump sum contributions
- Complete section "E " of the Enrolment/Change form
to make a lump sum contribution.
- Mail this form directly to the Plan Administrator (mail information
is located at the bottom of the form). Ensure that a cheque is
enclosed in the appropriate amount payable to The Trust Company
of the Bank of Montreal.
- The contribution will take effect as soon as practicable
once the completed form is received and processed by the Plan
Administrator.
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6
. Withdrawals or termination from the Plan
- Complete the Withdrawal/Termination form in the back of the
package to withdraw and sell shares and/or terminate a Plan account.
- Return this form directly to the Plan Administrator (mail
and fax information is located at the bottom of the form).
- When terminating a Plan account, you may choose to have the
proceeds deposited directly into your bank account, a cheque
mailed to you, a share certificate issued, or to have the shares
transferred to another financial institution.
- The withdrawal or /termination will take effect as soon as
practicable once the completed form is received and processed
by both the Plan Administrator and CPR's Pay services.
- The Plan Administrator will send you a written letter of
confirmation of termination from the Plan as soon as practicable.
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C) Accessing
Information
1.
The Internet or IVR line
- The first time you access your account, you will be automatically
prompted to establish a new PIN for the Plan . For security reasons
it is strongly recommended you establish a new PIN at this time.
For subsequent requests for information, you will need to use
the PIN you have designated for this Plan.
- On the Internet, the address to access your CPR's Share Purchase
Plan account is http://www.fastraksys.com/cpr
- To access the Interactive Voice Response (IVR) line for account
information, call 1-888-382-9020 (toll-free).
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2.
Services available through the Internet or IVR line
- Services available through the Internet and IVR line are
identical. Through the Plan's Internet site, the following functions
can be performed:
-
- 1. Obtain information on your Plan account and account balances;
- 2. Review the last ten transactions processed on your account.
-
- Through the IVR line, the same services are available as
listed above by following the instructions provided on the telephone
voice response system.
- The purchase of shares, sale of shares, voluntary suspensions,
or terminations cannot be requested through the IVR line or the
Internet. These instructions can only be communicated to the
Plan Administrator by completing the Enrolment/Change form or
Withdrawal/Termination form in the back of this package.
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3.
Services available from the call centres
Participants have access to two call centres which provide
different services.
CPR's call centre;
- For information about the Plan, or assistance with transactions
such as a sale or withdrawal, contact the appropriate CPR call
centre.
- Calls to the HR Service Centre and CMC in Canada can be made
Monday to Friday from 08:00 am to 04:00 pm Mountain Time.
CCROU represented employees............................1-
888- 225-5127 (CMC)
Alta/Sask ext. 6992
Man/BC ext. 6967
Que/Ont ext. 6991
Other unionized employees Canada...................... (403)
319-3900 - Option 5
Non Union Canada................................................
(403) 319-3900 - Option 4
Plan Administrator's call centre
- To speak to a representative at the Plan Administrator's
Call Centre regarding your account, choose the appropriate selection
through the IVR at 1-888-382-9020 (toll-free). The Call Centre
is open weekdays from 08:30 am to 08:00 pm Eastern Time.
- Do not call the Plan Administrator's Call Centre for account
information, to obtain forms, or to process any transactions.
For additional forms, contact the appropriate CPR call centre.
- You will be charged for each call to the Plan Administrator's
Call Centre via payroll deduction (See Fee Schedule Appendix
B)
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D) Other Important
Information
1.
Dividend payments
- Dividends are automatically re-invested in CPL shares and
allocated to Plan accounts.
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2.
Quarterly statements
- Quarterly account statements will be mailed to Plan participants
as soon as practicable after the end of each quarter. The quarterly
statements will cover the three-month period ending on the last
day of March, June, September, and December.
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3.
Reports and voting
- Participants are entitled to the same rights as all CPL common
shareholders. This includes voting at shareholder meetings, one
vote per share, in person or by proxy.
- The Plan Administrator will deliver notices of meetings,
forms of proxy, and statements to all Plan participants .
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4.
Income taxes
- Taxes cannot be deferred and losses cannot be used as a tax
deduction against employment income.
- Losses can be used against other share investment gains.
- If dividends are paid, income taxes will apply.
Note: Canadian tax laws are complex and subject to change.
Each participant is responsible for determining how such tax
laws and changes may affect his or her tax position. Participants
should contact their financial or personal advisor to determine
what effect, if any, participation in the Plan may have on their
tax and other responsibilities.
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5.
Tax forms provided by the Plan Administrator
Type of Receipt Information Provided Deadline
- T5/ R3 (for Quebec residents) Reports the amount of dividends
allocated to Plan participants for the year Issued by February
28 of the year following the year the dividends were allocated
- T5008/R18 (for Quebec residents) Reports the sale of shares
Issued by February 28 of the year following the year of sale.
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6.
Leaving CPR
- Upon termination of employment, immediately inform the Plan
Administrator of the termination by completing a Withdrawal/Termination
form.
- Shares must either be sold, transferred to another financial
institution, or a share certificate requested. Any fractional
shares will be paid out in cash by the Plan Administrator.
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7.
Designation of beneficiary
- No beneficiary can be designated through this plan. Participants
should designate a beneficiary through other means (e.g. your
Will).
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8.
Mailing address change
- The Plan Administrator will receive the mailing address currently
stored on the HR system. Any change in address reported to CPR
will be automatically updated.
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9.
Accessing forms
- Forms for the Plan are included at the back of this package.
It is recommended participant s make copies of the forms for
future use. If additional forms are needed, contact the appropriate
CPR call centre.
NOTE: Forms can be printed from this website on the "Forms"
Page (MS WORD Format)
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Appendix A
What Happens If?
You suspend contributions for 12 or more consecutive months.
- Your Plan account will be terminated and a share certificate
will be issued.
- You will be responsible for paying all related administration
fees.
- There is a six month waiting period to re-enrol.
You terminate your participation in the Plan.
- You may choose to sell your shares, transfer the shares,
or receive a share certificate.
- If you fail to notify the Plan Administrator as to what you
want done with your account within 90 calendar days, a share
certificate will be issued to you.
- You will be responsible for paying all related administration
fees.
- There is a six month waiting period to re-enrol.
You are on non-compensated leavedisability leave, unpaid
leave of absence, or layoff.
- Your contributions to the Plan via payroll deduction will
be suspended.
- You may continue to make direct lump sum contributions.
- Participation suspended for 12 consecutive months will result
in termination of your Plan account and the issuance of a share
certificate.
- CPR will pay the related administration fees
You transfer to a non eligible bargaining unit.
- Your participation incontributions to the Plan will be suspended.
- Participation suspended for 12 consecutive months will result
in termination of your Plan account and the issuance of a share
certificate.
- CPR will pay the related administration fees.
You resign, retire, or are terminated from employment.without
cause or terminated with cause.
- You may choose to sell your shares, transfer the shares,
or receive a share certificate.
- If you fail to notify the Plan Administrator as to what you
want done with your account within 90 calendar days, a share
certificate will be issued to you.
- CPR will pay all related administration fees with the exception
of the brokerage fees for the sale of shares which will be paid
by you.
You pass away.
- Your legal representative for your estate may sell the shares,
or receive a share certificate.
- If the legal representative fails to notify the Plan Administrator
as to what they want done with your account within 90 calendar
days, a share certificate will be issued.
- CPR will pay all related administration fees with the exception
of the brokerage fees for the sale of shares which will be paid
by your estate.
You do not complete the forms properly.
- It will be returned to you and the requested transaction
will not occur until a properly completed form is returned to
the Plan Administrator.
You call CPR's call centre.
You call the Plan Administrator's call centre.
- You will be charged per call via payroll deduction (See Fee
Schedule - Appendix B).
You access the Internet or call the telephone Interactive
Voice Response System.
- CPR will cover the Plan Administrator's annual fee.
- You can obtain information on your Plan account and account
balances and review the last ten transactions processed on your
account.
You need an Enrolment/Change or a Withdrawal/Termination
form(s).
- You may request it through the appropriate CPR call centre
NOTE: Forms can be printed from this website on the "Forms"
Page (MS WORD Format)
You change your address.
- You must report the change through the appropriate CPR call
centre.
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Appendix
B
Fee Schedule
Paid by CPR
- All administrative fees relating to purchasing shares, including
brokerage fees, will be paid by CPR. CPR will also cover the
cost of using the Plan Administrator's automated Interactive
Voice Response line and/or Internet site to access account information.
Paid by Participants
- Brokerage fees and transaction fees on the sale of shares
are the responsibility of the participant. Participants are also
responsible for the cost of using the Plan Administrators Call
Centre.
Paid by Participant ($CDN)
Brokerage transactions on the sale of shares
$0.05 per share
Minimum sale transaction fees is $25
Plan Administrator's Call Centre communications
$6 per call
Withdrawals/Termination from Plan - Voluntary - - Employment
with CPR continuing.
(refer to sections 4-6 to see where charges apply)
- Payment by Cheque.......................$20.00
per cheque
- Direct Deposit...............................$15.00
per deposit
- Issuance of Share Certificate.......$15.00 per
transaction
- Transfer Shares............................$15.00
per transaction
Subject to change.
Appendix C
Plan
Document
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